H&S management review

• Management review is the routine evaluation of whether OHSMS are performing as intended and producing the desired results as efficiently as possible.
• It is the ongoing “due diligence” review by management that fills the gap between day-to-day work activities and periodic formal audits.
• Top management shall review the organization’s OH&SMS, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness.
• The management reviews should be carried out on a regular basis (e.g.  Monthly, quarterly, semi-annually, or annually).
• Management review is a systematic assessment to ‘measure the effectiveness of the organisations’ management system.
• ISO standards require management reviews because they ensure that management systems remain focused on the direction of the business and continual improvement

What does the ISO 45001 standard require for management review?

The main review that is required of top management in the ISO 45001 standard is for top management to assess any opportunities for improvement and any needed changes in the external and internal issues affecting the OH&S management system. This includes how well you have met the OH&S policy and OH&S objectives. The standard also asks that top management review certain inputs from the OH&S management system listed below:

Inputs for Management Review

The management review shall include consideration of the following inputs:

• the status of actions from previous management reviews;
• changes in external and internal issues that are relevant to the OH&SMS, including:
• the needs and expectations of interested parties;
• legal requirements and other requirements;
• risks and opportunities;
• the extent to which the OH&S policy and the OH&S objectives have been met;

Consider the information on the OH&S performance, including trends in:

• incidents, nonconformities, corrective actions
• monitoring and measurement results;
• results of evaluation of compliance with legal requirements and other requirements;
• audit results;
• consultation and participation of workers;
• Adequacy of resources for maintaining an effective OH&SMS;
• relevant communication(s) with interested parties;
• opportunities for continual improvement.

9.3.3 Management review – outputs( As per ISO 45001)

• Management review results should be summarized, specifying management commitments, directives and action items.
• Action items should specify responsible individuals and target completion dates.
• Affected individuals include those impacted by or responsible for addressing findings.
• Top management shall communicate the relevant outputs of management reviews to workers, and, where they exist, workers’ representatives.
• The organisation must retain documented information as evidence of the results of the management reviews.

You should seek and record evidence of outputs from the management review process, there should be evidence of decisions regarding:

The outputs of the management review shall include decisions related to:

• What required to-the continuing suitability, adequacy and effectiveness of the OH&SMS achieving its intended outcomes;
• What are the -continual improvement opportunities;
• What are the -Process improvement actions;
• What are the - Management system improvement actions;
• What are the -Product and service improvement actions;
• Resource provision actions;( What resources required)
• What actions required?
• What - Revised business plans and Safety budgets;
• Is to be Revised Safety objectives and KPIs/SPIs;
• Whether Amendments to policies required
• Management meeting minutes
• any need for changes to the OH&SMS;
• Opportunities to improve integration of the OH&SMS with other business processes;
• Any implications for the strategic direction of the organization.

Recommendations for improvement

If someone has recommended a way that they think you can improve your OH&S performance, you owe it to yourself to see if it is feasible. These opportunities for continual improvement could even save you time and money.

Continual Improvement (Continuous Improvement)

(Refer clause 10.3,  ISO 45001)

The organization shall continually improve the suitability, adequacy, and effectiveness of the OH&SMS, by enhancing OH&S performance.

• It must promote a culture that supports an OH&SMS. (establish Positive safety Culture)
• It must promote the participation(involvement , consultation , feedback)  of workers in implementing actions for the continual improvement of the OH&SMS.
• It must communicate the relevant results of continual improvement to workers, and, where they exist, workers’ representatives.
• It should be maintaining and retaining documented information as evidence of continual improvement. ( Records to be maintained)

Review evaluates performance against standards:

• Action taken as a result to improve.

Board/senior managers:

• Set targets as a result of review > i.e. amend policy, provision of resources, training provision etc.
• Middle managers:
• Review performance >Set targets for their area.

Junior managers:

• Review local performance> Set targets for their area.

it further explains:

Examples of continual improvement issues include:

• new technology;
• good practices, both internal and external to the organization;
• suggestions and recommendations from interested parties;
• new knowledge and understanding of occupational H&S-related issues;
• new or improved materials;
• changes in worker capabilities or competence;
• achieving improved performance with fewer resources (i.e. simplification, streamlining, etc.).